Job Overview. Make sure to add requirements, benefits, and perks specific to the role and your company. This job description for an executive assistant is much different from that of an ordinary secretary. This executive assistant job spec template has been created by Tiger Recruitment as a guide for any clients looking to hire an EA. Thus it is important to present the job in an appropriate light, in order to attract the best candidates. These positions usually require at least a high school diploma or equivalent and could demand a bachelor's degree and personal assistant experience in some cases. Personal assistants often act as the manager's first point of contact. Duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members. The Training Associates: Sr. Executive Administrative/Personal Assistant to CEO, Elite Domestic Personnel: Executive Personal Assistant. UNDERSTANDING PA DUTIES. Possess excellent administration and communication skills. 36.7 full-time hours per week vs. all jobs average of 40 hours, Professional, scientific, and technical services; public administration and safety; and financial and insurance services, Recommended qualification levels for executive personal assistant start at a diploma level, Dual Diploma of Leadership and Management and Business Administration. Executive Personal Assistants offer administrative and clerical support to executives in a company. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. An executive personal assistant plays a key role in helping a business run smoothly. Please do your own research before selecting a course or career. Employment for this role is expected to dip slightly to 2022, from 51,800 workers in 2017 to 49,300 by 2022. An executive personal assistant must focus on maintaining positive relationships on behalf of the executive. Find your ideal job at SEEK with 1,887 executive assistant jobs found in All Australia. This free Executive Assistant job description sample template can help you attract an innovative and experienced Executive Assistant to your company. Acting as the point of contact among executives, employees, clients and other external partners Find out how to become an executive personal assistant in the Administration and Business sector. 27,000 job openings are expected over this time from workers leaving and new jobs being created. Personal Assistant to the Director JOB DESCRIPTION Summary of job Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time. If you're hard-working and dedicated, Acme Corp is an excellent place to get ahead. A personal assistant needs to be able to think through matters in an orderly fashion to help an executive smoothly get through his day. Apply now! Executive personal assistant job descriptions focus on administrative duties. Hemera Technologies/AbleStock.com/Getty Images. Executive personal assistants are often put in charge of scheduling an executive’s meetings, travel demands, and errands, while performing other general office duties. Corporate Personal Assistant positions demand competence and skill in the following areas: - reading, monitoring and responding to the manager's email, - answering calls and liaising with clients competently, - preliminary drafting of correspondence on the manager's behalf, - delegating work in the manager's absence, One area that can fall behind when a business executive is busy with company matters is staying organized. An executive personal assistant reports to a director or executive-level manager of a company, assisting with their administrative or clerical tasks. Personal Assistant to the Executive Leadership Team Job Purpose The Personal Assistant (PA) reports directly to the CEO and works closely with members of the Executive Leadership Team, providing information management support to enhance their effectiveness. Enter your details in the form below. The difference is that an executive assistant is specifically a senior office staff member assigned to a top executive. They work in a variety of industries and have duties such as arranging travel, writing reports, handling budgets, managing documentation and databases, and providing customer service. Flexible study options & dedicated support teams. The personal assistant ensures that the executive's life runs smoothly. © Upskilled Pty Ltd 2020. An executive personal assistant might have a week's worth of paper and scheduling dumped on her desk first thing in the morning. Aside from a proficiency in computer skills, an Executive Assistant is not necessarily required to have a degree. Copyright 2020 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. Executive Assistant [Intro Paragraph] This first paragraph should contain a brief, two- to three-sentence description of your company. Enjoy project and … Personal assistant: job description Personal assistants work for managers and executives (or sometimes for wealthy or celebrity individuals and families), undertaking a variety of administrative tasks. A personal assistant reads and responds to the correspondence that the executive receives. The role provides a valuable contribution to transforming the business into a world Your job description is the first touchpoint between your company and your new hire. Personal Assistant job description should contain the following duties and responsibilities: Act as the point of contact between the manager and internal/external clients Screen and direct phone calls and distribute correspondence Extensively manage e-mails including checking incoming/outgoing emails and following up … The assistant may have to run shopping errands, let a repairman into the executive's home or pick up dry cleaning. Executives open up their lives to their assistants and need to be able to trust them with any private matters that arise. Executive personal assistants take on many tasks, from administrative to private. An executive personal assistant reports to a director or executive-level manager of a company, assisting with their administrative or clerical tasks. Executive personal assistants can find work in many industries, with most working full-time. A Personal Assistant supports an individual in their daily professional or personal life so that they may focus on high-level tasks. This typically involves not only keeping files and desktops organized but also planning trips and scheduling the executive's time to the minute. Based in the Midwest, Gina Scott has been writing professionally since 2008. How to use your current job to build your future career, What to do when you can’t find a job after uni. List of Personal Assistant Duties Scheduling. Assistants... Research. What does a personal assistant do? Employment for this role is expected to dip slightly to 2022, from 51,800 workers in 2017 to 49,300 by 2022. They need to accomplish many things in a short time, and executives will turn to them during crunch times. EA Job Description. She has also self-published a book on how to overcome chronic health conditions. An Executive Assistant job description should advocate for a professional individual who is well-presented at all times. Start your next course with Upskilled. prepare and edit correspondence, communications, presentations and other documents View all our executive assistant vacancies now with new jobs added daily! She has worked in real estate since 2004 and has expertise in pop culture and health-related topics. How to write an Executive Assistant job description. Here are a few key facts on the role of an executive personal assistant. Reporting directly to the President and CEO, the Executive Assistant to the President/CEO provides executive, administrative, and development support … Key responsibilities: Gatekeeper and first point of contact for principal; Extensive diary management and occasional event management Here is an example of an appropriately written job description. It will need to be tailored to the requirements of the role. Read more about the administration and business industry. 27,000 job openings are expected over this time from workers leaving and new jobs being created. Discretion is of the utmost importance for an executive personal assistant. We're proud to have a 4.5 rating on Glassdoor. They should have excellent written and verbal communication skills as well as the ability to negotiate. Responsibilities for Executive Assistant Tailor your marketing pitch to your ideal candidate and let those job seekers know why your company is a great place to work. Acme Corp is a leading company in our field in the metro area. Since "personal" is part of the job title, an assistant can expect to attend to an executive's private issues. Executive Assistants manage calendars, organize meetings, welcome visitors, accept phone calls, take messages and often take care of travel arrangements for senior-level executives. * All information on this page has been complied using figures from payscale.com.au and the Australian Government's joboutlook.gov.au - all figures are indications only, and are accurate at time of publication. Typically PAs support senior managers by offering administrative help such as monitoring a manager’s email, drafting communications on their … Depending on the executive and the Executive Assistant, this “providing of strategic counsel” might veer toward “being the sole decision maker” over time. Personal assistants need to know how to talk to people to get what they need. Find the right career for you, view salary expectations, the skills you need to succeed and useful facts to help make the right decision. Personal Assistant responsibilities include: Acting as the point of contact between the manager and clients Screening and directing phone calls and distribute correspondence Handling requests … Executive Assistant job qualifications and requirements. Company executives are stretched in many directions and need someone behind the scenes who can keep everything in order. Duties are likely to include screening or answering phone calls, letters, and emails, managing schedules, and taking notes at … In general, answering the phone, taking messages, preparing reports and updating spreadsheets are some of a personal assistant's duties. We make the hiring process one step easier by giving you a template to simply post to our site. A huge part of an EA job involves organizing information and creating reports, so when it comes time to make decision, EAs may just be the most informed person for the job. Personal Assistants (also called PAs) provide one-to-one administrative and secretarial support to senior staff, such as a manager or a member of the executive group. If a personal assistant works in the executive main office, these duties will be more obvious than perhaps out of a home office. We are hiring a talented Executive Assistant to join our team. Scott holds a Master of Arts in higher-education administration from Ball State University. Get the skills you need to find work as an executive personal assistant by studying these administration and business courses below. Discover information on salary, growth, stability and occupational expectations. Most consider an executive assistant an executive level job. Personal Assistant job description guide A Personal Assistant (PA) works with senior staff to provide one-to-one support. Executives are in charge of many processes within a company, and personal assistants oversee administrative tasks to help complete these processes efficiently. Correspondence. Personal assistants have to strike a balance between being firm and personable. Reporting directly to a VP, faculty dean, or director of school-wide or University-wide department, works independently performing a wide range of complex and confidential administrative and … Handle sensitive and complex issues in a professional and objective manner. Executive assistants are similar to administrative assistants or secretaries in that they all support someone else's work—usually an executive—by handling or supervising office duties. Find out the ideal career for your personality. Executive Assistant Job Duties Organise and schedule meetings Prepare meeting agendas, perform research for meetings, and take minutes during meetings Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members Personal assistants are similar to executive assistants or office assistants in that all perform routine administrative-type tasks so that someone else does not have to. Here’s a summary of a Personal Assistant job description and a Personal Assistant job role: You must be a great organiser who can be flexible and adapt with the role. Executive Personal Assistant Resume Examples. Upskilled has been a tool in my life to get the qualification I need to satisfy my future employment and opportunities. An executive assistant to the chief executive officer (CEO) provides high-level, confidential administrative support to the office of the CEO. All rights reserved. Get your free career profiler report now! 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